How Administrative Burdens Impact Businesses

One major stumbling block gets in the way of business success more than any other: administrative burdens. These are the cumbersome operational tasks that consume your team’s precious time, limit productivity, and hold your organization back.

These are valuable resources that could instead be devoted to the core work of your business — the work that really matters. 

The good news is, administrative burdens don’t have to be a permanent obstacle. With the right workforce management system, powered by effective software, you can remove these hurdles and enable your people and your organization to flourish.

Administrative burdens may hold your business back from achieving its full potential, but a software-driven workforce management system is a powerful solution to this problem. By eliminating tedious tasks and streamlining cumbersome processes, workforce management brings order, clarity, and convenience to your organization — letting your people and your business thrive.

Increasing Efficiencies Through Workforce Management

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How Workforce Management Can Reduce Administrative Burdens

A state-of-the-art workforce management system can help you organize, streamline, and automate all the processes that cost you unnecessary time, effort, and money, allowing you to focus on your key business goals.

Time and Labor Management

Workforce management software transforms the time and labor experience for employers and employees alike. A digital platform enables workers to punch in and out electronically, with all attendance data funneling directly into a centralized system. This alone provides an array of advantages:

• Managers no longer have to waste valuable time sorting through stacks of paper timesheets or timecards
• Time-tracking accuracy is greatly increased, while mistakes are reduced
• Costly occurrences like time theft and buddy punching become far less frequent

In addition, software makes it possible for both managers and employees to view up-to-date information on individuals’ time-off benefits and overtime status whenever they choose.

A workforce management platform that includes a dynamic scheduling component can revolutionize the cumbersome process of employee scheduling. With an intuitive, graphical scheduling interface:

Dynamic Scheduling

• Managers can create digital shift schedules ahead of time, based on labor needs and employee resources, and replicate the template going forward
• All employees are made aware of schedules as soon as they’re published, via mobile app
• Managers can assign shifts or leave them open for employees to pick up themselves
• If an employee becomes unavailable at the last minute, they can immediately notify co-workers so that someone else may pick up the shift

Data and Analysis

With workforce management software, an abundance of vital information is at your fingertips: your employees’ time and attendance records, your labor costs, coverage statistics. But these numbers aren’t just nice to have; they’re crucial to the future of your business.

High-quality software includes sophisticated tools that help you analyze your data so you can make smart choices going forward.

• Are your labor expenses higher than they need to be? 
• Are you running into overtime issues? 
• Have you had any coverage gaps? 
• Are you maximizing your workforce and minimizing your budget?
  

The answers to these questions will determine what changes you choose to implement as you plan for your next period of business activity.

Automated Compliance

Federal, state, and local labor laws are complicated and constantly changing. Through lack of oversight and inadequate record keeping, many organizations put themselves at risk of costly violations that damage their finances and reputations.

A workforce management platform helps you avoid these traps. Rather than struggle with manual procedures, you can input legal requirements — from paid time off to overtime — directly into the software, which keeps track of them for you and ensures that you’re adhering to them. So when an employee requests leave or works overtime, say, the system processes this, and compliance is automatic. It’s an algorithm, no longer at the mercy of human error.